DG Audience

Faculty

• Faculty often interact with administrative data (e.g., Student, HR, Finance) which is governed by Georgia Tech’s Data Governance Program.
• It is important to understand how data is categorized (e.g., public vs. protected) and who at the Institute is accountable for that data and what responsibilities you have when entrusted with that data.
• Faculty will need to be familiar with policy and applicable procedures, cybersecurity controls, and regulatory compliance requirements.
• Training will be required on a regular basis.

Note: Personal property of a faculty member is not governed by this Program, including lectures, textbooks, and other property.

Researcher

• Research data is typically controlled by requirements within a grant, contract, or other regulations.
• Procedures and resources to properly manage and secure research data is handled by either GTRI and/or the EVPR’s Office. For GTRI details, contact data@gtri.gatech.edu. For EVPR details, contact data@research.gatech.edu.
• Administrative data about research (e.g., grant/contract details) and research on administrative data (e.g., student, HR, finance) is governed and managed by the Data Governance Program.
• Researchers will need to be familiar with USG and Institute policies and may be required to take training on a regular basis.

Executive

• Executives assist in shaping the governance structure and policies while assigning roles to individuals within their organization who have day to day responsibilities of the Institute’s data under their purview.
• Data within the executive’s organization must have cybersecurity controls and access procedures in place to protect the data, and understand which regulatory compliance controls apply to the data.
• The executive’s organization must be built with separation of duties to minimize inappropriate use of data.
• Training will be required on a regular basis for everyone within the organization who uses data.

Academic Advisor

• Academic advisors typically have a wide breadth of access to the Institute’s administrative data in order to support educational goals.
• It is important to understand how data is categorized (e.g., public vs. protected) and who at the Institute is accountable for that data and what responsibilities you have when entrusted with that data.
• Definitions of key data elements will provide a better understanding of information across academic programs.
• Advisors will need to be familiar with policy and applicable procedures, cybersecurity controls, access procedures, and regulatory compliance requirements.
• Training will be required on a regular basis.

Support Staff

• Support staff often have job duties that include the creation, use, and/or maintenance of the Institute’s data.
• It is important to understand how data is categorized (e.g., public vs. protected) and who at the Institute is accountable for that data and what responsibilities you have when entrusted with that data.
• Understanding the data lifecycle is key, including data definitions, how data is processed, and how long data must be retained.
• Staff will need to be familiar with policy and applicable procedures, cybersecurity controls, access procedures, and regulatory compliance requirements.
• Training will be required on a regular basis.

Technical Support

• Technical staff provide support to the systems and technology that store and process the Institute’s data.
• It is important to understand how data is categorized (e.g., public vs. protected) and who at the Institute is accountable for that data and what responsibilities you have when entrusted with that data.
• Understanding and supporting the data lifecycle is key, including maintaining a systems inventory and data processing register, and following data retention and disposition requirements.
• Staff will need to be familiar with policy and applicable procedures, cybersecurity controls, access procedures, and regulatory compliance requirements.
• Training will be required on a regular basis.